Deciding to convert your continuing daily operations and record-keeping to digital is an important first step to modernizing your office. But that potentially places a long historical record of patient treatment out of reach from the new electronic system.

Once you have the new system deployed, you have a few options. You can continue to store you records on site and access them manually as you always have. The downside here is that if you keep having to dive into the archives for physical historical records, you are not able to take advantage of the time- and cost-savings associated with your new digital records system.

As an alternative, you can have all records scanned and digitized as part of a services contract with TCS. Our document specialists are trained to follow all regulatory and standard security practices to ensure that your patient and practice records stay secure after they are handed off to us.

When done through our services, we make sure that all of the data is accessible in your chosen digital system. We also help you set up a priority system to manage the digitization process in a way that makes sure your most vital records are available in digital form first.

A third possibility provides a hybrid system in which we take possession of your physical documents and begin a process of scanning them gradually. We store them in our facility and when you request a specific record, we scan it into your system. This ensures you can access the data you need, but also saves resources and money by paying for the scanning and conversion process as you go. Eventually, through your records retention policy allowing you to discard records, the slow scanning process, or the scan-on-demand process, you will be fully digital